Skip to content
Get early access

Bring Timesheet Hours into a Pay Run

Last updated: 2026-07-09 Summary:

  • Pull from timesheets fills a pay run’s blank hours cells from the approved weekly time you already captured.
  • It only fills blank (zero) cells and never overwrites hours you typed by hand.
  • Unapproved (pending) time is excluded and flagged; pulling is a one-time snapshot that does not auto-refresh.

This bridges the Weekly Payroll Hours grid into a regular pay run so you don’t re-key hours.

Pull approved hours into the run

Section titled “Pull approved hours into the run”
  1. Start a regular pay run under Payroll → Pay Runs → Create Pay Run and pick the period. (13th-month runs don’t use timesheets.)
  2. At the Edit Hours/Rates step, click Pull from timesheets.
  3. eKapital fills the Hours Regular cell for each employee whose cell is still blank: Hourly rows get the total approved hours; Daily rows get the days worked; Salary rows are skipped. A clock badge marks each pulled cell.
  4. Review, adjust anything by hand, then Calculate and continue.

What the pull does and doesn’t touch

Section titled “What the pull does and doesn’t touch”
  • Blank cells only. A cell you already typed a value into is never overwritten — the pull respects your manual edits.
  • Approved time only. Pending or unapproved time is left out. When that happens, a warning appears: for example, “3 employees have 14.00 h of unapproved time excluded from the pull.” Approve that time in Time Tracking → Weekly Payroll Hours (Complete Week), then pull again to include it.
  • Snapshot, not a live link. The pull copies the numbers once. If you later complete or re-open a week, the pay run does not update itself — pull again to bring the new figures in. If approved hours change after a pull, a Drift tag shows the new approved value so you can decide whether to re-pull.

Where people get tripped up

Section titled “Where people get tripped up”
  • “No blank hours to fill from timesheets.” The cells already hold values, so there was nothing to fill. Clear a cell to zero if you want the pull to populate it.
  • Someone’s hours didn’t come through. Their time is still Pending. Complete their week first, then pull again.
  • The numbers changed after I pulled. That’s expected — the run holds a snapshot. Re-pull to refresh, or edit the cell directly.

See also

Section titled “See also”
Was this page helpful?