Issue BIR Form 2316

Last updated: 2026-07-09 Summary:

• Form 2316 is the annual Certificate of Compensation Payment / Tax Withheld each employee receives after year end.
• You can download one employee’s 2316 PDF, or employer-sign every employee’s 2316 for a tax year in a single batch.
• When a pay run processes for a terminated employee, eKapital auto-creates that employee’s separation 2316.

Form 2316 issuance is a Philippines-only feature that is enabled per tenant. If 2316 issuance is enabled for your tenant, the options below appear; if not, you’ll see a note that the feature isn’t enabled — ask your administrator to turn it on.

Download one employee’s 2316

1. Go to Payroll → Employees and open the employee.
2. In the withholding-certificate section, pick the tax year.
3. Click Download Form 2316 PDF. eKapital renders the certificate from that employee’s payroll records and downloads it. (This needs the payroll compensation-view permission.)

The PDF re-renders automatically whenever the underlying payroll figures change or after an employer signature is applied, so you can always re-download the current version.

Employer-sign a whole tax year at once

1. Go to BIR Forms → Form 2316 and open the year-end generate / year-batch action.
2. Choose the tax year and apply the employer signature.

This stamps the employer signature date on every active 2316 in that tax year in one pass. It is idempotent — certificates that are already signed are skipped and reported separately, so you can safely run it again after adding a late employee. This action needs the payroll approve permission.

The auto-issued separation certificate

When you process a pay run that includes an employee whose termination falls within the pay period’s year, eKapital automatically creates that employee’s separation-triggered 2316 so the certificate is available on the day of final pay (per RR 2-98 timing). The PDF is built the first time it’s downloaded — no extra step is required from you.

Where people get tripped up

• You don’t see the 2316 options / “not enabled for this tenant.” The feature flag is off for your tenant — have an administrator enable it.
• The certificate figures look stale. The PDF re-renders on the next download after a payroll change or an employer sign — just download again.
• Statutory IDs, RDO code, or previous-employer figures are blank on the cert. Those come from the employee record. Fill them in on the employee before downloading.
• The 2316 PDF is a working copy, not the filed return. eBIRForms remains the tool you file with — treat eKapital’s output as transcription-ready supporting detail. See BIR forms & templates.

See also

• BIR forms & templates
• Recordkeeping & audit
• Run your first pay run